Sample Memo to Send to Parent Volunteers

After you receive the responses back from the parents in your child's classroom, you may want to send out a memo to clarify who volunteered for what, and for which event. Here is a sample for you to follow:

MEMORANDUM


TO: Your Class Parents

FROM: You

DATE: (Insert)

RE: Classroom Volunteer Schedule


I have reviewed everybody’s volunteer sheet and have planned the volunteer list for the 3 classroom parties. There will also be two class field trips and the end of school picnic which we will need volunteers for.

Classroom Party Volunteer Schedule
I have tried to accommodate everybody’s requests from the sign up sheet. Please let me know if you have had a change in your schedule and are no longer able to make the party you are scheduled for. If you would like to switch dates with another parent, please contact them directly and let me know of the change.

I am also open to party ideas, suggestions, donations, etc!!

Halloween	Winter Holiday	Valentines
Classroom Volunteers	Classroom Volunteers	Classroom Volunteers
(parent name)	(parent names)	(parent names)
Treat/Juice	Treat/Juice	Treat/Juice
(parent name)	(parent names)	(parent names)

Other Volunteer Opportunities
• Field Trip, Date of Trip, Number of Parents Needed
• Field Trip, Date of Trip, Number of Parents Needed
• End of year picnic


If you have any questions, you can call me at (Your Number). Thanks for volunteering!

Your Name