Sample Memo to Send to Parent Volunteers

After you receive the responses back from the parents in your child's classroom, you may want to send out a memo to clarify who volunteered for what, and for which event. Here is a sample for you to follow:

MEMORANDUM


TO: Your Class Parents

FROM: You

DATE: (Insert)

RE: Classroom Volunteer Schedule


I have reviewed everybody’s volunteer sheet and have planned the volunteer list for the 3 classroom parties. There will also be two class field trips and the end of school picnic which we will need volunteers for.

Classroom Party Volunteer Schedule
I have tried to accommodate everybody’s requests from the sign up sheet. Please let me know if you have had a change in your schedule and are no longer able to make the party you are scheduled for. If you would like to switch dates with another parent, please contact them directly and let me know of the change.

I am also open to party ideas, suggestions, donations, etc!!

Halloween	Winter Holiday	Valentines
Classroom Volunteers	Classroom Volunteers	Classroom Volunteers
(parent name)	(parent names)	(parent names)
Treat/Juice	Treat/Juice	Treat/Juice
(parent name)	(parent names)	(parent names)

Other Volunteer Opportunities
• Field Trip, Date of Trip, Number of Parents Needed
• Field Trip, Date of Trip, Number of Parents Needed
• End of year picnic


If you have any questions, you can call me at (Your Number). Thanks for volunteering!

Your Name

Room Coordinator Form

ROOM COORDINATORS NEEDED

Please print and complete the form below if you are interested in serving as a Room Coordinator for your child’s classroom by Sept. 4th. The duties of a Room Coordinator are to oversee in accordance with the wishes of the classroom teacher, the planning of classroom parties and the end-of-the- year picnic. Room Coordinators may also be called upon throughout the year to arrange volunteers for various field trips and/or PTA functions.

There’s a binder available in the copy room with party ideas from the previous year(s). There is also a new blog set up at: http://elsierraparents.blogspot.com/.

____ Yes, I would like to serve as the Head Room Coordinator for my child’s classroom.

OR….

____ Yes, I’d be interested in Co-Chairing with another room parent for my child’s classroom.

(Parent Volunteer Name)

______________________________________________________

(My Phone Number) (My e-mail)

Child’s teacher/Grade

Please contact:

Lisa Berg at 963-6634
or bergzz6 at yahoo.com with questions
regarding 3rd-6^th grade.

OR

Lisa Riley at 963-1316
or mrsriley at sbcglobal.net with questions
regarding K-2^nd grade.

Please return this form with your student by September 4^th (Curriculum Night)